A monthly building fire-safety checklist

The purpose of a monthly check is to detect obstruction, damage, abnormal indications and overdue actions early. Inspectors should make safe visual observations and records only. They should not open live panels, operate valves, test equipment or alter a system.

Annual inspection, equipment testing and maintenance need separate arrangements with a contractor registered for the relevant work. Check the last service date and next booking during your monthly review so that work can be arranged before it is due.

Walk each floor to inspect corridors, staircases, smoke-stop doors, final exits, exit signs and emergency lighting. Routes should be free of stock, bicycles, refuse and works materials; doors should close and signs should remain visible.

From outside the fire alarm panel, note any fault or isolation indication. Check that call points, alarm sounders and visual warning devices are not covered or damaged. Do not activate or reset the system simply to confirm it.

Confirm that hose reels, sprinkler valve sets, extinguishers and their signs are accessible and show no obvious leak, impact or damage. Pump rooms, fire control rooms and equipment cabinets should not be used for storage.

Keep fire-appliance access, street hydrant areas and the building entrance clear of vehicles and materials. Record how scaffolding, hoardings or loading arrangements affect emergency access, and report any obstruction to the person responsible for clearing it.

Number each issue and record its location, condition, photos, temporary precautions, person responsible and deadline. Act immediately on any immediate danger. When repairs are complete, add the date and service report.

Keep monthly records with contractor reports, FS251 certificates, repair quotations and completion records. Mark which items are awaiting a quote, access or repair so they can be followed up at the next review.