Planning by premises
Office fire works: tenant, landlord and shared-system responsibilities
Office fire equipment may connect to shared building systems. Before fit-out, inspection or repair, agree the equipment boundary, drawings, access and tests with the landlord and management, then resolve unallocated work in the quotation.
Office fire services and annual inspectionDefine scope by equipment and connection points
Request management's tenant-work requirements, available fire drawings and testing arrangements. Equipment visible inside the unit may connect to installations controlled by others. Review its system connection, custodian and contractual responsibilities rather than allocating work by physical location alone.
Refer to the lease and agreed landlord works without asking an installation quotation to settle a lease or deed dispute. Route contractual questions to the appropriate parties. The project team can record the technical interfaces and coordination still awaiting a decision so work is not priced against an unstated assumption. Put disputed ownership or cost items on a clarification list before accepting the quotation.
Agree a tenant-landlord-management interface sheet
For each task, identify the contact, authorising party and any need for the building's appointed contractor. Agree bookings, charges and windows before adding them to the programme. This helps the tenant avoid finishing fit-out while shared-system testing remains unarranged.
Give revised ceiling or partition plans to the responsible fire and other designers. Track management access approval, applicable professional procedures and installation testing separately, retaining the supporting records and current status for each milestone.
| Matter to allocate | Confirm between the parties |
|---|---|
| In-unit equipment | Inventory, connected system and maintenance/alteration responsibility. |
| Shared installations | Custodian, access, appointed contractor and test contact. |
| Work coordination | Shutdown windows, protection, drainage and noise conditions. |
| Cost and authority | Who books, authorises and pays for additional attendance. |
| Records | As-built information, tests and records retained by each party. |
Close the interfaces with tests and records
For shared-installation shutdowns, the responsible contractor should assess effects and address applicable notices and arrangements, while management coordinates access and building attendance. Tenants should not close or isolate shared systems themselves to meet a fit-out deadline.
At handover, reconcile the interface sheet with agreed tests at the unit/building boundary and obtain updated drawings and applicable records. Assign a responsible contact and next arrangement to work still awaiting management or another contractor, keeping those dependencies visible to the tenant.
Prepare these details for your enquiry
- Tenant-work conditions and available drawings
- In-unit/shared-equipment boundary
- Landlord and management authorising contacts
- Appointed contractor, charges and test booking
- Joint tests and records for each party
Common questions
Am I responsible for every device inside my unit?
Check system connections, custody and contractual arrangements with the landlord and management. Define the project scope against the responsibilities they confirm.
Can my own contractor perform every test?
For shared systems, check management requirements and attendance by the other equipment custodians before agreeing the applicable tests and witnesses.
Discuss office fire works and building coordination
Send tenant plans, management work conditions and equipment scope to review the interfaces.
- Review in-unit installations
- Coordinate management and other contractors
- Agree alterations, tests and records
Official sources
Project checklists are preparation advice. Refer to the original documents and the responsible professionals for requirements applicable to your premises.